Payroll and HRIS Administrator

Canandaigua National Bank & Trust

Location: 1150 Pittsford Victor Road

What does a Payroll and HRIS Administrator at Canandaigua National Bank do?

The Payroll and HRIS Administrator is responsible for the accurate and timely processing of payroll and the administration, maintenance, and optimization of the organization’s Human Resources Information System (HRIS). This role ensures compliance with federal, state, and local regulations while maintaining data integrity, confidentiality, and system efficiency. This position serves as a key resource for payroll-related inquiries and HRIS reporting and analytics.

Payroll Administration:

Process bi-weekly payroll accurately and on schedule.
Maintain payroll records, including earnings, deductions, taxes, garnishments, and direct deposits.
Ensure compliance with federal, state, and local wage and hour laws.
Reconcile payroll reports and general ledger entries.
Coordinate year-end processing, including W-2 preparation and distribution.
Manage payroll audits and response to inquiries as needed.
Maintain confidentiality of employee payroll information.

HRIS Administration

Administer and maintain the HRIS system, ensuring data accuracy and integrity.
Enter and audit employee data, including new hires, terminations, status changes, and compensation updates.
Generate reports and metrics to support HR and lines of business.
Partner with HRIS vendor to troubleshoot system issues and implement upgrades.
Lead or support system implementations, integrations, and enhancements.
Develop and maintain Payroll/HRIS procedures and user guides.

Compliance & Reporting

Ensure compliance with federal and state employment reporting requirements.
Support benefit administration and related payroll deductions.
Prepare data for audits, internal reporting, and regulatory filings.
Monitor changes in payroll and employment laws and recommend process updates.

What competencies are needed to be successful in this role?

Associate degree in Accounting, Finance, Business Administration, or related field preferred.
Certified Payroll Professional or equivalent certification preferred.
A minimum of 3-5 years of payroll and/or HRIS administration experience required.
Experience with and working knowledge of ADP Workforce Now required.
Strong understanding of payroll laws and regulations
Proficiency in HRIS systems, Microsoft Excel, and general accounting principles
High level of accuracy and attention to detail
Strong analytic and problem-solving skills
Ability to manage sensitive information with discretion
Excellent organizational and communication skills.

What makes working at Canandaigua National Bank different?

Our Core Values guide how we serve, lead, and grow alongside our community. By working wholeheartedly, feeling empowered, acting with courage, being authentic, and serving with a noble spirit, WE CAN fortify healthy lives by doing what's right for our customers and the community.

Our culture nurtures passionate employees and offers great rewards including:

Medical, dental, vision, FSA, HSA options for both part-time and full-time employees. Medical coverage is also offered for domestic partners.
Paid holidays, vacation, and sick time.
Retirement benefits that include a 401(k), Profit Sharing, and Employee Stock Ownership Plan (ESOP).
Training & development opportunities.
Tuition assistance.
Community focused volunteer opportunities.
Award winning wellness program that promotes a solid work/life balance.
Banking perks and discount programs.

Our goal is to ensure that our bank, employees, and our community thrive and grow, now and for the next 135 years. We're in it for the long haul. What truly sets us apart from other financial institutions is the quality and commitment of our employees. We've assembled a diverse team of people who share a primary focus: to provide exceptional service for our customers.

As an organization, we are committed to hiring, training, developing, promoting, and celebrating employees from historically disadvantaged groups. At Canandaigua National Bank, we welcome the unique contributions that you can bring in terms of ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, education, and culture.

Canandaigua National Bank remains an independent, community bank. If you want to be a part of something special, join us today!

Compensation range: $35-$38 /hr

The actual salary offered within the range is dependent on a variety of factors including, but not limited to, relevant experience, qualifications, skills, level offered, and performance expectations.

Canandaigua National Corporation and its subsidiaries encourage diversity in the workplace; we are an Equal Opportunity Employer. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Canandaigua National Bank & Trust

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Payroll and HRIS Administrator