Summer Internship in HRIS – Human Resources Informational System Intern

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Summer Internship in HRIS – Human Resources Informational System Intern

Salary

$28.27 Hourly

Location

CA, CA

Job Type

Internship/Temporary Worker

Job Number

00286-SI

Division

Administrative Services Summer Internship Program

Opening Date

02/02/2026

Closing Date

2/15/2026 11:59 PM Pacific

Description
Benefits
Questions

Description

SUMMER INTERNSHIP OPPORTUNITY!

Summer Internship in HRIS – Human Resources Informational System Intern

Location: Valley Water Headquarters (5700 Almaden Expy. San Jose, CA)

1 Internship Available!

OVERVIEW

Do you want to make a difference in your community while also gaining priceless career experience? Do you want to expand your network and build your resume while learning about the water industry? If so, a summer internship with Valley Water may be the best choice for you! Join us and use your talents to help maintain safe and clean water for a healthy environment.

Our Commitment:

We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protection, and environmental stewardship.

About Valley Water:

Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

About Next Gen Career Pathway’s Summer Internships:

The 2026 College Summer Internship Program offers students nationwide a chance to gain practical experience while exploring careers in the water industry. Each intern will have a Valley Water staff mentor and will receive professional development training, participate in networking events, and prepare a capstone presentation at the end of the program. Although some positions in the program will follow a hybrid format, with a mix of in-office and remote work based on business needs, other roles may require interns to work on-site full-time in a lab, office, or field setting, as specified in the job postings.

About The Human Resources Information Systems (HRIS) Team:

The HRIS team serves as the data and technology backbone of Total Rewards & Data Analytics. The team manages and optimizes the systems that support employee data, compensation, benefits, and workforce reporting, ensuring accuracy, compliance, and data integrity across the organization. HRIS partners closely with HR, Payroll, IT, and leadership to translate business needs into system solutions, dashboards, and analytics that support informed decision-making.

INTERNSHIP LOCATION STATUS:INTERNSHIP LOCATION STATUS:This internship will be reporting in-person 100% of the time. This position is not eligible for a hybrid telework schedule. The intern is expected to report to the office for the duration of the internship.

Required License or Certificate

DESIRED SKILLS AND COMPETENCIES

Students pursuing a degree in Human Resources, Information Systems, Data Analytics, Business Administration, Public Administration, or a related field.
Coursework completed, in progress, or interest in HR analytics, information systems, statistics, database management, or related subject areas.
Experience with or interest in learning HR information systems (HRIS), including systems such as Infor, used to manage and report on employee data.
Experience with or interest in learning Microsoft Excel, including working with data and basic analysis or reporting functions.
Interest in developing core professional competencies, including data-driven problem-solving, clear communication, teamwork, adaptability, and attention to detail.

KEY RESPONSIBILITIES AND INTERNSHIP TASKS (Representative duties include, but are not limited to):

Assist with maintaining and updating employee data in the HR information system (Infor) in accordance with established procedures.
Support data validation, data cleanup, and basic quality checks to help ensure accuracy and consistency of HR records.
Assist with preparing standard reports, data extracts, or summaries related to employee information, compensation, or benefits under staff guidance.
Support system documentation and process updates, including updating reference materials, job aids, or tracking logs.
Participate in meetings, trainings, or project discussions related to HRIS operations and ongoing system or process improvements.
Collaborate with HR, Payroll, Benefits, and IT staff to support assigned HRIS-related tasks and projects.
Perform other related administrative or analytical tasks that support HRIS operations and Total Rewards & Data Analytics initiatives.

Selection Process

ELIGIBILITY:

Undergraduate applicants must be enrolled in an accredited community college or college/university and have completed at least two full-time years of study (i.e., entering their third/rising third or fourth year) by Fall 2026, or have graduated within the past six months.
Graduate applicants must be enrolled in an accredited graduate program at a college or university in Fall 2026 or have completed their degree within the past six months.
Proof of enrollment will be required prior to the start of the assignment.
Applicants must be able to work full-time (40 hours/week) during the College Summer Internship Program.
Only applicants who have not participated in a Valley Water College Summer Internship Program before will be considered.
Valley Water requires interns to work within 150 miles of the Valley Water office they are to report to by their start date. The intern must perform their work in the State of California, not more than 150 miles from Valley Water’s Headquarters’ (5700 Almaden Expressway, San Jose, CA, or Valley Water’s Sacramento Office: 1121 L Street, Suite 1000, Sacramento, CA) for the duration of their internship.
Selected candidates must pass a pre-employment screening process, which includes reference and background/criminal checks.

APPLICATION PROCESS:

Applications will be acceptedFebruary 2 through February 15, 2026.

To apply, applicants must submit the following through the online application system:

A fully completed online Employment Application with all required questions answered. We encourage applicants to share details about relevant work experience, academic projects, volunteer activities, and/or extracurricular involvement.
Complete the supplemental questions in the job application with detail and honesty. These questions help us better understand your interests and experiences. If you are applying to multiple internships, please tailor your answer to every internship you are applying for. Please ensure your supplemental responses are specific to each internship job posting. Do not indicate "see resume" as a response to any of the questions.
Resumes and cover letters areoptionalbut are helpful and appreciated by the Mentors reviewing the applications. Please label and include these documents in the “Attachments” section.
Former participants in Valley Water’s Summer Internship or Water Works Program are not eligible to apply.

Students Interns or Temporary Workers are not eligible for District Benefits.

01

Have you previously participated in Valley Water's College Summer Internship or Water Works Program? Please note due to the high demand only first-time participants are eligible. Applicants who answer “Yes” will not be considered.
Yes
No

02

The Summer Internship Program runs between May 26th, 2026, through September 4th, 2026, depending on the candidate’s school system. Please select the internship period you are available to commit to:
Semester system students: May 26, 2026 – August 14, 2026 (12 weeks)
Quarter system students: June 15, 2026 – September 4, 2026 (12 weeks)

03

Please list any dates during your selected internship period when you would not be available to work.

04

Are you able to commit to working full-time (40 hours per week) for the duration of the Summer Internship program?
Yes
No

05

What college/university will you be enrolled in for Fall 2026? Please spell out the full name of your school.

06

What is your student status listed on your transcript as of Fall 2026? Note: This reflects your status in the fall following the summer internship, NOT your current student status.
First year
Second year
Third year
Fourth year
Fifth year +
Master's Student
Doctorate Student
Graduated

07

What is your expected graduation / completed graduation date? (Please include month and year: EX- May 2027)

08

Please specify the degree you are pursuing:
Associate's
Bachelor's
Master's
Doctorate

09

What is your major or field of study:

10

How did you hear about the Summer Internship Program (select all that apply)?
ACWA
Baywork.org
Calopps.org
Career Fair
College/University
Community Organization
CUWA
CSU-WATER
Email
Flyer
Friend or Relative
Governmentjobs.com
Handshake
Social Media (LinkedIn, Instagram, etc.)
Valley Water Employee
Valley Water Website
Other

11

If you responded Career Fair, College/University, Community Organization, or Other to Question 10, please specify the name.

12

If you responded Email or Valley Water Employee to Question 10, please specify who informed you.

13

Please tell us why you are interested in working at Valley Water and in participating in Valley Water’s Summer Internship Program. In your response, please address: • Your interest in Valley Water and its mission or work • Relevant coursework, academic focus, or educational background • Your career interests or goals • How Valley Water’s Next Gen Career Pathways Summer Internship Program align with your academic and professional plans

14

Please explain why you are interested in this specific internship position and what you hope to learn or gain from the experience. In your response, please address: • What aspects of this specific internship interest you most? • What skills, knowledge, or experiences are you hoping to develop during the internship? • How does this internship align with your academic interests or future career goals (if known)? • Note: You do not need to have prior professional experience in this field to be considered.

15

Please describe one relevant experience that has helped you develop skills for the specific internship position you are applying for. This experience may come from a course project, a job (paid or unpaid), a volunteer or community activity, a student organization, or independent learning or a hobby. In your response, please address the following: • What was the experience or activity? • What was your role or responsibility? • What skills or abilities did you use or develop (for example: communication, teamwork, problem-solving, technical skills, organization, reliability, or learning new information)? • How did your contributions support the outcome or goal of the activity? Important: Valley Water offers multiple internship positions, including roles within the same general field (for example, engineering). Each internship has different duties and skill needs. Please tailor your response to the specific position for which you are applying. Responses that are not tailored to the internship may not be considered.

16

I acknowledge that all Valley Water Employees (including temps and interns) must live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs.
Yes
No

Required Question

Employer

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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Summer Internship in HRIS – Human Resources Informational System Intern