Human Resources Associate - HRIS

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Date: Nov 7, 2023

Location: Everett, WA, US

Company: Snohomish PUD

Job ID 15643 Department HRIS & Absence Mgmt (10000220)

Union Classification Non Union Type Full Time - Hourly

# of Openings 1 Job Location Electric Building - 2nd Floor (E2)

Closing Date 11/27/2023 Salary/Wage $64,490.00 - $80,613.00 annually

Job Definition

The HR Associate performs day to day Human Resources functions by providing a broad range of customer service support to District staff, ensuring alignment with District values, strategic priorities and objectives. Serves as contact for employees and responds to inquiries regarding HR programs and directives. Areas of responsibility include program development, implementation and maintenance for one or more of the following functional areas: Benefits, Compensation, Talent Acquisition, HR Information Systems, Leave Administration (including Workers Compensation), Labor Relations, Employee Relations, Diversity, Equity & Inclusion and other related HR functions.

This position is part of the Human Resources Information Systems (HRIS) team supporting Team PUD. This opportunity will support the operation of multiple Human Resources Information Systems (HRIS) with specific focus on supporting processing and auditing of employee changes, working with payroll to coordinate data for bi-monthly payroll, generating reports, assisting with data requests, and helping support other HRIS Business Analysts and HR team members. Candidates should have good organizational skills, ability to manage conflicting priorities, curiosity to problem solve, and a continual improvement focus to find efficiencies in HR business processes. HR and/or HRIS/payroll experience is preferred.

The Snohomish County PUD Human Resources Department is currently working hybrid, with some days in the office and others designated as work from home. Work location flexibility will be expected from the person filling this role.

Essential Job Functions

Deliver and ensure a positive employee experience in alignment with District values by collaborating, being inclusive and transparent, respectful and responsive and demonstrating compassion in all interactions and similar responsibilities.
Assists with achieving the highest level of employee and ratepayer trust by ensuring District programs, policies and practices are aligned with District values, strategic objectives and with local, state and Federal laws, legislation and best practices by maintaining awareness of current laws and best practices. Ensures a positive employee experience by assisting with administration programs efficiently and accurately by; referring to program materials for guidance; regularly reviewing program guidelines, documentation and contracts; communicating program information; resolving simple issues and escalating moderate to complex issues. Recommends new programs and changes to existing programs, policies and practices and similar responsibilities.
Invest in our employees by assisting with increasing management and staff knowledge about HR programs, and their accountabilities to them, by assisting with creating, leading and delivering training and presentations on simple HR topics, ensuring accuracy, clarity and engagement and similar responsibilities.
Demonstrate outstanding value relative to cost to our customers through a commitment to continual improvement by identifying areas within HR which can be streamlined using process improvement techniques. Assists with development of new approaches, programs and policies, partner with staff to implement changes and procedures, and communicate changes to impacted parties and similar.
Support maintaining the trust of our employees, customers and stakeholders in managing our HR operations through achieving compliance with District data governance requirements by ensuring HR records are accurately and regularly maintained, reviewed and audited and similar responsibilities.
Demonstrate powerful partnership which supports management in achieving the District's strategic and/or operational objectives by resolving simple issues independently or in partnership with others, including assisting with identifying root causes; risk identification; mitigation and management; conducting research and engaging with subject matter experts. Assists with development of comprehensive options by exercising effective judgment, sensitivity and creativity to changing needs, situations and initiatives and similar responsibilities.
Deliver excellent employee experiences in support of District values and DEI objectives by promoting an environment where employees feel welcome and included and by assisting with development, implementation and maintenance of people and culture programs which are in alignment with those values and similar responsibilities.
Achieve the highest level of employee trust in how the District manages data privacy and security, ensuring data is secure, accurate and confidential by following procedures, conducting regular system testing, auditing and participating in system configuration activities to deliver the highest level of data privacy and similar responsibilities.
Demonstrate powerful partnership that supports management in achieving the District's strategic and/or operational objectives by leading simple projects, engaging with stakeholders, developing project plans, monitoring project progress and ensuring projects are implemented successfully and similar responsibilities.

Specialized Job Functions

Benefits:

Assists in the coordination and communication of the District's Flexible Benefits, Deferred Compensation, Leave Programs and the Public Employee’s Retirement System (PERS).

Monitors and maintains complete and accurate benefit database information for the District's Flexible Benefits and Deferred Compensation Programs.

Reconciles reports from personal computer/mainframe/carrier billings and prepares letters directing appropriate payment from Trust to insurance carriers.

Assists in coordination of annual open enrollment of the Flexible Benefits Program and bi-annual Health Fair.

Attends meetings of the District Benefit’s Advisory Team and serves as backup for coordinating and facilitating meetings.

Assists in the coordination, research, implementation, and administration of the District's health and wellness programs.

Conducts new employee orientations and termination/retirement exit interviews to communicate benefit information.

Assists employees and insurance companies in resolving routine claims processing problems; process life insurance claims; research and respond to questions on the interpretation of insurance contracts, seek guidance as necessary.

Assists in the daily administration of the District’s 401(k) Savings Plan and 457 Deferred Compensation Plan including forms processing, payroll coordination, etc.

Assists in the administration of the District’s PACE Program.

Compensation:

Writes and prepares job descriptions.

Coordinates the update of the District's Organizational Manual, including District organizational charts.

Maintains occupation code rate files and database on ERIS and payroll to permit accurate/flexible record retrieval.

Assists in revision and coordination of annual non-union performance evaluation processes.

Coordinate and maintains salary survey database; prepare salary survey responses.

Human Resources Information Systems:

Tracks, distributes, and monitors salary change authorizations; status changes; union progressions; general increases; and performance evaluations. Coordinates with Payroll as necessary.

Assists in the entry of payroll data.

Assists in the administration of the release of employee information, including verifications of employment.

Prepares and distributes turnover records, key indicator data, annual sick leave report, FTE, headcount, and related reports.

Coordinate employee terminations with appropriate individuals; conducts new employee orientations communicating District policies and procedures.

Assists in administering the District's Savings Bond and Charitable Giving Programs.

Assists in the coordination of promotional efforts for Commute Trip Reduction (CTR) and the maintenance of High Occupancy Vehicle (HOV) information; monitor HOV parking.

Labor Relations:

Provides support in the administration of the Collective Bargaining Agreement by researching past practice and case law as necessary.

Maintains Labor Relations records and files, including maintenance and distribution of the Collective Bargaining Agreement.

Assists in grievance investigations.

Other Job Functions

Specialized Job Functions, Continued:

Performance Management/Employee Relations:

Provides support in the administration of Performance Management/Employee Relations by researching past practice and case law as necessary.

Maintains Employee Relations records and files. Audits disciplinary notices and coordinates with managers for removal of disciplines from employee files as appropriate.

Assists in Employee Relations investigations and interviews.

Staffing/Workforce Diversity:

Assists in the hiring process including position/bid postings, offer letters, reference checks, scheduling interviews and generating employee change notices.

Assists in the preparation and reporting of various Federal and State required forms for the District’s Workforce Diversity statistics.

Maintains staffing database.

Assist in administering part-time/casual/temporary programs such as the District's Clerical, Custodial and Student Worker Program.

Coordinates interview arrangements and relocations for new hires, including subsequent billing and reconciliation of records.

Assists in testing applicants.

Serve as liaison to coordinate external job openings with the WA State Employment Security Office.

Assists in coordination and attendance of Career Fairs and other outreach efforts.

Assists in administering the District's Telecommuting Program.

Training/Organizational Development:

Assists in research, administration, and coordination of Training and Organizational Development activities and efforts. Coordinates with consultants and vendors on assigned programs and projects.

Maintains employee training records and database.

Updates and distributes Training and Development Guide content and course descriptions.

Assists in arrangement of District training classes and organizational development activities. Confirm and coordinates support needs (materials, audio-visual equipment, misc. supplies, etc.), and provides assistance as needed.

Assistss in coordinating the delivery of an approved District-wide New Employee Orientation Program (NEOP).

Assists in the District’s Employee of the Month Program and other reward and recognition programs for employees and teams.

Workers’ Compensation:

Assists in processing of workers' compensation claims; maintains records including correspondence, statistical data, pay-outs, employee accident files and claims history.

Assists in the coordination of disability payments with General Accounting and Budget Office.

OTHER JOB FUNCTIONS:

Performs other duties as assigned.

Minimum Qualifications Note

The minimum qualifications listed below are representative of the knowledge, skills, and abilities needed to perform this job successfully, as described in the Accountabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential Accountabilities (duties and responsibilities) of this position. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please contact Human Resources at HRRecruiting@snopud.com, or by phone at 425-783-8655

Qualifications Experience/Education

Bachelors Degree in Business Administration, Human Resource Management, Public Administration, or a related field;

Associate's Degree Business Administration, Human Resource Management, Public Administration, or a related field, AND

Two (2) years of related Human Resources experience;

Four (4) years of related Human Resources experience.

Qualifications - Skills and Abilities

Collaborative and passionate about the employee's experience and HR's role in supporting District values and strategic priorities.
Ability to demonstrate strong emotional intelligence both in-person and hybrid work environments.
Ability to effectively collaborate with executives, managers and employees about simple and sensitive issues.
Strong work ethic and willingness to take ownership, initiative and accountability for area of responsibility.
Strong oral and written communication skills.
Flexibility and sense of urgency in responding to unanticipated situations.
Basic knowledge of State, Federal, and local laws, statutes and regulations.
Basic to intermediate technical skills including Word, Excel, and PowerPoint.
Able to perform simple to moderate statistical computations.
Basic project management techniques and practices.
Ability to work with and maintain confidential information ensuring privacy and security.
Strong decision making skills, including an understanding of when to escalate decisions.

License/Certification

• Valid Washington State Driver License.

Preferred Qualifications

N/A

Working Conditions

• Duties performed primarily in an office environment and require the repetitive use of a computer, keyboard and mouse.

• Travel to business meetings and District offices may be required.

Benefits

In addition to a competitive compensation program, Snohomish County PUD #1 offers a comprehensive benefits package. Employees and eligible dependents may enroll in medical, dental, vison hardware, basic life insurance, long-term disability, accidental death and dismemberment, voluntary term life, and retirement benefits (including PERS pension, 401(k), and a 457 plan). The Snohomish County PUD also provides an employee assistance program, tuition reimbursement, short-term disability, paid time off benefits starting at 20 days a year, plus 5 days of extended sick leave and 11 paid holidays. For more information on our benefits package please visit www.snopud.com/benefitoverview

Snohomish County P.U.D. #1 is an Equal Opportunity Employer of Minorities, Women, Disabled and Veterans.

Nearest Major Market: Seattle

Nearest Secondary Market: Everett

Job Segment: Information Systems, Database, Clerical, Mainframe, Project Manager, Technology, Administrative

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