Your work days are brighter here.
At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.
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About the Team
We are one integrated Marketing team of bold storytellers and trusted partners. Leveraging data-driven insights, we pioneer innovative ways to engage and activate audiences to accelerate Workday’s global growth. We deliver exceptional work that fuels our souls, making us a destination team.
About the Role
We are looking for an experienced, highly-organized, detail-oriented Senior Executive Assistant that thrives in a fast-moving, collaborative environment. The primary role will be to provide administrative support to the Chief Marketing Officer, as well as participate as a collaborative business partner with the office of the CMO and the marketing leadership team to ensure that all tasks and projects are aligned with the team’s overall strategic objectives and priorities.
In this role, you will assume a wide range of responsibilities, all of which will require proactivity, ingenuity, innovation, and integrity. Workday is a fast-paced growth company, and this role requires the ability to navigate ambiguity and multiple priorities with agility and efficiency. The successful candidate will apply an appropriate sense of urgency, keen judgment and decision-making, to manage a wide variety of activities and confidential matters with discretion. A combination of IQ, EQ, critical thinking, curiosity and a sense of humor are essential!
Key Responsibilities
Calendar Management | Proactively and responsively schedule and coordinate internal, external meetings and speaking engagements for the CMO.
Meeting Logistics Management | Ensure meetings have thorough consistent details required - meeting owner, agenda, pertinent links and context, appropriate meeting space according to attendee numbers and necessary links and info for virtual attendees.
Assist with Meeting Management | Work in collaboration with the office of the CMO to generate meeting agendas, note taking, action-documentation, tracking and follow-up.
Travel Coordination | Research and book air and ground transportation (domestic and international) for the CMO. Recommend most efficient, cost-effective, VIP experience options.
Expense Report Management | Responsible for tracking and submitting all expenses for the CMO and submitting accurate reports in a timely manner.
Event coordination | Manage logistics for various internal meetings, on-sites, offsites and events.
Project Support | Supporting various projects and programs as needed, often in partnership with the oCMO and CMO School teams.
Organization and Process Support | Help create processes and systems to support efficiency and accuracy, including digital filing systems, email DLs, and Slack channels.
Proactive Collaborative Participation | Anticipate the needs of the CMO and make suggestions and recommendations to bring increased efficiency and efficacy.
Ambassador for CMO and her office | Act as a liaison and conduit to Marketing, participating in pertinent groups and communities to both represent the org and keep us aware of company-wide activities and initiatives.
Develop strong relationships with the Marketing Leadership Team, peer EComm EA team and Admin community.
Ability to orchestrate events creatively and with limited direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to detail, generating a remarkable experience.
Meet deadlines by maintaining an organized approach; prioritizing and coordinating multiple work activities in a fast-paced environment.
About You
Highly motivated and committed with exceptional drive and dedication to the role, proactively seeking opportunities to anticipate needs.
Situational awareness – looks beyond task to keep in consideration the stakeholder context, past practices and downstream implications.
Detail orientation/meticulousness – careful attention to detail, precision, thoroughness in handling tasks and responsibility.
Highly organized – can orchestrate and prioritize multiple activities at once to accomplish a goal. Uses resources efficiently and effectively.
Skilled in building strong, trusted relationships
Navigating ambiguity – ability to operate in the midst of uncertainty, utilizing critical thinking, adaptability, clear communications.
Fast learner – quickly gains understanding of org functions, team culture, and executive dynamics
Ability to work independently and autonomously and also collaboratively as part of a team with flexibility and “can-do”, team-player attitude.
Executive presence – consistently conveys authenticity and confidence in interactions at all levels
Basic Qualifications
8+ years of executive support and/or project coordination experience, 3 years + supporting a C-suite executive.
Excellent skills working with office applications including Outlook, G-Suite and Zoom, including the ability to quickly learn new tools and technologies. Slack competence is an advantage.
Other Qualifications:
Exceptional written and verbal communication, easily tailored appropriately for various audiences, with a keen understanding of the level of detail required, depending on the level and content being addressed.
Strong interpersonal skills with ability to navigate relationships with various levels of the business
Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.
Primary Location: USA.CA.Pleasanton
Primary Location Base Pay Range: $128,200 USD - $192,400 USD
Additional US Location(s) Base Pay Range: $108,300 USD - $192,400 USD
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!
