HR / HRIS Operations Coordinator (CONTRACTOR ROLE - HYBRID 4-MONTHS)

The U.S. Pharmacopeial Convention (USP) • Rockville, Maryland, United States • 11h ago

Description

Who is USP?

The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world’s leading health and science experts to develop rigorous quality standards for medicines, dietary supplements, and food ingredients. At USP, we believe that scientific excellence is driven by a commitment to fairness, integrity, and global collaboration. This belief is embedded in our core value of Passion for Quality and is demonstrated through the contributions of more than 1,300 professionals across twenty global locations, working to strengthen the supply of safe, high-quality medicines worldwide.

At USP, we value inclusive scientific collaboration and recognize that attracting diverse expertise strengthens our ability to develop trusted public health standards. We foster an organizational culture that supports equitable access to mentorship, professional development, and leadership opportunities. Our partnerships, standards, and research reflect our belief that ensuring broad participation in scientific leadership results in stronger, more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring fair, merit-based selection processes that enable the best scientific minds—regardless of background—to contribute to advancing public health solutions worldwide. We provide reasonable accommodations to individuals with disabilities and uphold policies that create an inclusive and collaborative work environment.

Brief Job Overview

We are seeking a contract HR Operations / HRIS Coordinator to provide immediate support for critical HR operational activities during a transition period. This role ensures continuity of employee lifecycle transactions, HR workflows, and data accuracy within our HR systems.

This is a hands‑on, execution‑driven role that supports day‑to‑day HR operations in close partnership with the existing HR team. The position follows a hybrid schedule, requiring three days per week on‑site at our Rockville, Maryland headquarters and two days remote. This is a four‑month contract assignment.

How will YOU create impact here at USP?

As part of our mission to advance scientific rigor and public health standards, you will play a vital role in increasing global access to high-quality medicines through public standards and related programs. USP prioritizes scientific integrity, regulatory excellence, and evidence-based decision-making to ensure health systems worldwide can rely on strong, tested, and globally relevant quality standards.

Additionally, USP’s People and Culture division, in partnership with the Equity Office, invests in leadership and workforce development to equip all employees with the skills to create high-performing, inclusive teams. This includes training in equitable management practices and tools to promote engaged, collaborative, and results-driven work environments.

The HR / HRIS Operations Coordinator (CONTRACTOR), has the following responsibilities:

HRIS & Employee Lifecycle Transactions

Process employee lifecycle events in HRIS (UKG), including:
Terminations and separations
Job changes (title, cost center, manager updates, etc.)
Promotions and role designation updates
Upload and maintain employee documentation in HR systems
Ensure data accuracy and compliance across all transactions

Exit & Offboarding Administration

Initiate and manage offboarding workflows
Administer exit survey distribution and tracking
Prepare and send offboarding materials to employees and managers
Support documentation for separation agreements

HR Workflow & Inbox Management

Monitor and triage key HR operational inboxes (e.g., HR Docusign, promotions, separations)
Route and respond to requests based on defined processes
Track and manage high-volume requests to ensure timely completion

Reporting & Payroll Support

Generate and distribute standard HR reports (from UKG/BI tools)
Prepare recognition/milestone data for payroll processing
Support HR team with data pulls and basic reporting needs

Scope Clarification (Important)

This role focuses on transactional HR operations and system execution.

It does not include:

Strategic HRBP work
Policy or program design
Extensive project management

Who is USP Looking For?

The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:

Basic Qualifications:

2–5 years of experience in HR Operations, HRIS, or shared services

Hands-on experience with HR systems (UKG strongly preferred; Workday, SAP, etc. acceptable)
Strong attention to detail and data accuracy
Experience processing employee lifecycle transactions
Ability to manage multiple workflows in a fast-paced environment

Skills Sought:

Key Skills & Attributes