HRIS Program Lead
The HRIS Program Lead is responsible for overseeing the installation, configuration, and on-gong maintenance of the HRIS system (Workday). Ensure HRIS effectively supports HR functions including HCM, onboarding, time tracking, absence, recruiting, payroll, compensation, performance, benefits, advanced compensation, talent, learning and reporting. This role requires a blend of strong leadership and technical expertise in HRIS systems, project management skills, and effective communication abilities to collaborate with various stakeholders. This includes creating and delivering plans for system improvements and implementing solutions to enhance efficiency and user experience.
This role is essential in optimizing HRIS processes, supporting integrations, and partnering cross-functionally with IT, Payroll, and Finance to deliver a best-in-class employee and HR technology experience.
Due to the nature of our industry, our processing is in accordance with many regulatory agencies including Department of Labor, ATF, Department of Homeland Security, DOT regulations, Canda ERD, and Transport Canada.
Key Responsibilities:
System Design, Configuration & Support
Design and configure Workday modules including HCM, Time, Absence, Payroll, Benefits, Recruiting, Compensation, and Talent Management.
Provide daily production support and ongoing system enhancements across all Workday functional areas.
Lead testing, validation, and deployment of Workday releases and new functionality.
Conduct regular audits of system usage, performance, and data integrity to drive continuous improvement.
Reporting, Dashboards & Analytics
Build and enhance Advanced, Matrix, Composite, and Discovery Board reports to deliver actionable insights.
Maintain and optimize the HR custom report library (over 900 reports), implementing guidelines to streamline naming, tagging, and sharing.
Develop dashboards for employee year-end tasks, HRIS workspace, and leadership decision-making.
Develop and generate reports to provide insights into key HR metrics.
Payroll & Time Management
Support Weekly and Bi-Weekly payroll, pay groups, schedules, accruals, and time-off plans.
Build paid sick leave time off plans for compliance across multiple states, including carryover, balance limits, and eligibility conditions.
Provided hands-on training, SOPs, and payroll process checklists.
Mergers & Acquisitions
Support Workday data integration projects across the US and Canada, supporting over 1400 employees.
Streamline census data templates and EIB load processes to reduce integration time and errors.
Training & Support
Provide training and support to HR staff and other users on how to effectively utilize the HRIS (Workday) Platform.
Security & Compliance
Create and maintain User-Based, Unconstrained, Constrained Role-Based, and Segmented Security Groups.
Maintain system compliance with federal, state, and local regulations through business process audits and regular system reviews.
Administer user access, security groups, domain policies, and business process permissions.
Process Optimization & Project Management
Consolidate entities as needed across the US and Canada to simplify payroll and HRIS workload.
Support the implementation of Talent, Advanced Compensation, and Performance modules in Phase-X.
Design and implement automated workflows using Workday's Request Framework for key HR processes including Job Accommodation, Tuition Reimbursement, and Benefits Appeals.
Recruiting & Talent Management
Support Recruiting operations by creating positions, closing legacy requisitions, update templates and grid views to improve efficiency.
Partner with HR team to configure internal/external offer letters, performance review processes, and annual bonus structures.
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