Benefits & HRIS Specialist

Library Systems & Services • Rockville, Maryland, United States • 12m ago

Position Summary:

As the Benefits & HRIS Specialist, you will be responsible for administering employee benefits programs and ensuring the accurate maintenance of all data in the HRIS. You will play a vital role in supporting the HR department and ensuring that employees receive and understand their benefits offerings.

Employee Benefits Administration:

Administer and manage employee benefits programs including benefits enrollment, changes, and terminations, ensuring compliance with company policies and legal requirements.
Provide personalized assistance to employees with benefits inquiries, provide guidance on benefits options, and resolve issues related to benefits eligibility, coverage, or claims.
Develop and distribute communication materials, including benefit guides, summaries, and announcements, to educate employees on available benefits and any changes or updates.
Administer the HRIS Benefits Dashboard for new enrollments.
Conduct benefits orientation sessions for new hires to explain benefit offerings and enrollment processes.
Collaborate with benefits providers, insurance brokers, and other vendors to ensure smooth administration of benefits programs and vendor invoicing.
Assist in vendor selection processes, negotiate contracts, and evaluate vendor performance.
Develop and deliver training sessions or materials to educate employees and managers on benefits-related topics, such as open enrollment, retirement planning, or wellness initiatives.
Maintain accurate benefits-related documentation, including policies, procedures, plan documents, leave tracker and employee communication materials.
Monitor and assist in the evaluation, effectiveness and competitiveness of the company’s benefits programs.
Conduct benchmarking and research to identify industry trends and best practices in employee benefits.

HRIS Data Management:
Collaborate with the HRIS team to ensure data integrity, troubleshoot issues, and implement system enhancements.
Create new locations in our internal systems.
Analyze HRIS performance metrics while perform monthly audits on HR fields and documents.
Monitor/troubleshoot background, recruiting and carrier connections.
Administer the HRIS ACA Dashboard and maintain accurate and up-to-date benefits and ACA data in the HRIS, ensuring the system reflects employee enrollment, changes, and terminations.
Generate reports, including writing, maintaining, supporting a variety of reports and ad hoc queries. Assists in development of standard reports for ongoing customer needs. Helps maintain data integrity in systems by running queries and analyzing data.
Plans and leads staff on the testing and implementation of system upgrades and modifications. Works with HR Manager and systems vendors to identify and implement upgrades. Assures modifications and upgrades are successfully tested before implementation to the live environment. Reports systems issues to systems vendors and works with vendors to resolve the issues. Documents processes and results.
Help the HR Manager coordinate "Bucketlist" and the Performance review process.
Perform other duties as assigned.

Compliance and Legal Requirements:
Ensure compliance with employment laws and regulations including but not limited to EEO, AAP, ACA, OSHA (OSHA 300 log & 300 A), HIPAA, COBRA, FMLA/CFRA, SDI, and PDL (California).
Stay informed about changes in benefits laws and regulations, and update benefits programs and policies accordingly.
Assist in the preparation of benefits-related documents and reports required for compliance audits and filings.

Requirements

Your Qualifications:

An individual should possess the knowledge, skills, and abilities listed and meet the amount of education, training and/or work experience required.

Bachelor's degree in Human Resources, Business Administration, or a related field.
Three (3) years’ experience in Benefits or HRIS Coordinator or similar role.
Strong knowledge of Benefits administration processes and best practices.
Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
Exceptional attention to detail and accuracy in all tasks.
Excellent verbal and written communication skills.
Proficiency in HRIS (ADP preferred) and MS Office Suite.
Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
Strong problem-solving and decision-making skills.
Positive attitude, with the ability to work collaboratively in a team environment.

Physical Requirements:

Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.
Occasionally lift, push/pull, hold/carry of items weighing up to twenty-five (25) pounds such as files, books, and other materials.

LS&S is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.

This job description should not be construed to imply that these requirements are the only standards for the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time. Reasonable accommodations may be made to enable individual with disabilities to perform the essential duties and responsibilities.

Benefits